THE COMMITTEE

 

CHAIRPERSON: AILEEN MacKINLEY

SECRETARY : LORAINE NIVEN

DEPUTY SECRETARY : KAREN CLARK

TREASURER : JULIE YULE

DEPUTY TREASURER : MICHELLE YULE

WEB ADMINISTRATOR : HEATHER NIVEN

WELFARE AND RESCUE : JULIE YULE

DATABASE MANAGER: JOHN TAYLOR

NEWSLETTER EDITOR : AYLENE GAINES

EVENT ADMINISTRATOR: LORAINE NIVEN

PROMOTIONS OFFICER : KAREN CLARK

DUTIES OF COMMITTEE

At all times the Committee members will do their best for the members of its Association. The Welfare and Health of the Utonagan always being the most important responsibility of ourselves and our members.

We commit by being on the Committee to providing our members with a concise and professional registration board for All Utonagans, building together a full and thorough record of The Utonagan and its health and pedigrees. We also commit to keeping future records for the benefit of our Breed.

We commit to providing our members with a full event list through the year with get-togethers, showing, barbecues, on-line competitions and much more. We shall run shows throughout the year that will accumulate points and which will be put towards Annual Trophies for the Best Utonagan Exhibited in the UK, there will be a prize giving at the Annual Championship show.

We commit to providing our members with a Stud Dog list of good quality examples of the Breed. The register of Approved Stud Dogs and Brood Bitches will be available to everyone, all health checks and progeny health reports held by The BUA available to prospective users.

Any decisions made regarding members and their dogs will be decided with a full vote of all BUA Committee members each individual having one vote in the interim of a tie the Chairperson may cast the deciding vote. All decisions will be recorded and made available in a report with all relevant information and opinions to the owner/member this regards.

We commit also to listening to our members, any suggestions, comments will be gladly accepted and should be put in writing to any Committee member to be discussed at Committee meeting.

All our members will be invited to take part in voting at our AGM. Proxy votes by post or email WILL be accepted and all postal voting forms and a copy of The British Utonagan Association AGM - Agenda will be posted out a month before said meeting. All decisions will be taken down in minutes and sent to all members.

COMMITTEE MEMBERS : DUTIES

CHAIRPERSON: Will oversee all decisions taken by the Committee.
Will chair all British Utonagan Association meetings and if unable to attend will liaise with the Secretary as a replacement.
Will hold the casting vote in the event of a tie when Committee matters are to be voted on.
Will liaise with the Treasurer ensuring that there are funds in the BUA Bank account and that the funds are being used to the best interest of The Utonagan as a breed, The British Utonagan Association and its members.

SECRETARY: Will process all membership, registration applications and will liaise with the Deputy Secretary and the Database manager processing pedigree and health records .
Will liaise with the Deputy Secretary in the production and record keeping of registration certificates.
Will ensure that members receive all documents, newsletters, voting forms, event invitations .
Will collate matters for agendas, set out agenda along side the Chairperson, then ensure all relevant parties receive a copy 1 month prior to meeting, will keep all minutes at all meetings and make them available to all members .
Will liaise at all times with Deputy Secretary in all duties.
Will process entry forms, catalogues.
Will accumulate and research information on all health issues put into a format for all the members to peruse.

DEPUTY SECRETARY: Will liaise with Secretary at all times.
Will process and create Pedigree certificates, will help process registrations, membership applications.
Will liaise with Database manager ensuring all relevant documentation is forwarded and checked.
Will source and report on merchandise and sales.
Will liaise with Treasurer to ensure that all cheques/postal orders are forwarded and accounted for.
Will liaise with treasurer for the payments for venues, event expenses, administration expenses.

TREASURER/DEPUTY TREASURER : Will open a bank account for: The British Utonagan Association.
Will keep account of all incoming and outgoing finances.
Will keep Committee informed about the funds, targets etc of the BUA.
Will liaise with Deputy Secretary for expenses and income ensuring a record of all transactions is kept.
Will make a copy of the annual accounts available for members perusal at the AGM.

WEB ADMINISTRATOR: Will create and update The British Utonagan Association web site.
Will liaise with the Committee on content on the web site.
Will set up and update the online shows.

WELFARE AND RESCUE: Will endeavour to set up fosterers and prospective homes for any rescue Utonagans.
Will take applications and process prospective new owners.
Will organise Fund Raisers for Welfare and Rescue.
Will be available to any Utonagan in need of a new home, and any owners that would like any advice.

DATABASE MANAGER: Will set up a concise database of all health and pedigrees, so that the information will be freely available to all our members.
Will liaise with the BUA panel in creating reports for discussion.
Will create test matings, health reports for the panel when required.
Will liaise with Web Admin to eventually go live.
Will liaise with Professional Bodies to create reports and collate information on behalf of the BUA.

NEWSLETTER EDITOR: Will collate all reports and items for the newsletters to put to publishing.
Will liaise with Committee any events, health issues, results etc to be included.
Will liaise with the Events Administrator for any entry forms or publicity for events to be included.
Will liaise with the Promotions and Marketing for any items to be included in the publication.
Will liaise with Secretary for printing and distribution.
Will liaise with treasurer for expenses and accounts.

EVENTS ADMINISTRATOR: Will organise all publicity, entry forms, paperwork for all British Utonagan Association Events.
Will ensure trophy, rosettes prizes are all accounted for by receipts for the treasurer.
Will publicise and generate the Annual Points trophy competition.
Will liaise with other organisers any paperwork etc required.
Will keep records of wins and awards for records and yearbook.
Will organise Stud/Brood awards for Championship Show.
Will Book venues for Shows and events.

PROMOTIONS OFFICER : Will oversee merchandise and promotional material, organising a stall and online sales.
Will source materials and liaise with the treasurer on the purchase of Association Merchandise.
Will gather articles for the Utonagan Yearbook promoting awards, achievements.
Will promote events and the Utonagan as a Breed.

All Committee members will hold a vote on our
British Utonagan Association panel
which is the governing body that will give awards:
Stud Dog, Brood Bitch, Accredited Breeder.

All Committee members will be asked their opinions on
Health Advice, Breeding advice.
And veterinary, BVA advice given will be documented.
This will be presented in a report and given to the member enquiring.
The Committee is an advisory capacity but as an owner/breeder you have the responsibility of using this advice to the good and best interests of the Utonagan as a breed.